Graduation is a milestone event in the life of any individual, hence it is only natural to want to celebrate it with friends and family. Planning a graduation party can however seem overwhelming, with considerations such as the guest list, decorations, food, tables, and invitations. As seasoned professionals in the party and event rental industry, we have created a detailed guide to help make planning a successful graduation party a breeze.
Firstly, planning is crucial. Mark your calendar and make the necessary arrangements with your guests. Allocate a budget for party essentials such as rental equipment, decorations, food, incidentals, and invitations.
When it comes to decorations, most parents and grads choose school colors of the high school or future college. However, if you prefer a more formal look, a black/white/gold palette is an excellent option. This color scheme is traditional and makes it easy to find decorations that match precisely.
To kick off planning, here is a list of essential rental equipment you’ll need for a perfect graduation party:
1) Tables for guest seating: Choose between round or rectangular tables, depending on your preference. Round tables are great for a better guest experience, and they could seat 8 people each. However, you could opt for 6 people per table if you want more space. Cocktail tables are excellent for mingling once guests are done eating.
2) Tables for food, dessert, drinks, and any displays or picture collages of the graduate: Rectangular tables tend to work better for this.
3) Tents: Tents are popular for graduation parties since they provide shade for sunny summer days and protection from rain or inclement weather. We recommend the 20 x 20 or a 20 x 30 frame tent. The 20 x 20 frame tent holds up to 40 people, while a 20 x 30 frame tent can accommodate up to 60 people. This year, we recommend 20 x 30 Frame Tents to enable more social distancing. We also advise you to reserve the tent 3-4 months in advance to be sure it’s available.
4) Linens: Linens add a touch of elegance to your graduation party. You could either opt for halfway drop linens or full-length linens for a more formal look. The fabric of choice for graduation parties is polyester.
5) Caterer: Select a professional caterer to handle the food aspect of your graduation party. If you want to prepare the food yourself, ensure you plan ahead, including renting trays, bowls, and utensils or anything else you may need for the buffet.
6) Other professional needs: Do not forget to add on your Photo Backdrops! If you also need a florist, baker, or an event planner, ensure you reach out to them in advance to discuss your needs.
With the above tips, you can rest assured of giving your graduate an unforgettable celebration as they begin a new journey. Call For Your Occasion Event Rentals to help organize a successful Graduation Party!